January 10, 2024

Call to Order 

• Joel N called the meeting to order at 2:19pm.

Roll Call

Position	Name	Present	Absent	Late	Online	Excused	Left Early
Chairperson	Joel Ng	x		x (1:43pm)
Chair of Club Affairs	Sean H.	x
Chair of Equity	Silmi S.	x		x
Chair of Finance	Will W.	x
Chair of Programs	Dana S.	x
Vice Chair of Finance	Elton C.	x
Chair of Marketing	Dan Gotesdyner	x
Vice Chair of Programs	Darin D.	x
Vice Chair of Marketing	Carys A.					x
ICC Advisor	Maritza Arreola	x
ICC Secretary	Maliah Kenoly	x
Intern	Euclia Purnama	x
Intern	Nann Su Mon Oo	x
Intern	Elizabeth Tsai	x

Public Comments

• Maritza: Will be hearing about DASG Elections soon. ICC Rep meeting next Wednesday.
  • Maintain ICC offices, schedule a day to get food and reorganize ICC spaces.
  • ICC Chairs and Vice Chairs: Office hours start next week; please enter times in ICC Office hours document sent out by Maritza via email. Does not count holidays.

Check In

• This item is to share a highlight from break and a goal for the new quarter.

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Business Item 1

ICC Role Reminder & Winter Changes

Maritza A:

• Team Expectations will be sent out via email as a reminder to follow through on when providing services to our students.
• OCL is working on finalizing a tracker / form for clubs to fill out for online meetings. Sean will be taking the lead in ensuring that everyone is attending club meetings this quarter.
• Canvas Shell – financial orientation etc. so clubs can use as a reference, working on getting orientation to be a module. Difficult to find time to meet with everyone one on one. If club has changes with officers, they can also receive the orientation.
• Encourage interns to get involved and support for upcoming events such as club day, etc.

Joel Ng:

• Discord Update – No response from DASG Server support over break.

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Business Item 2

ICC Marketing VC Schedule Conflict for Winter

• Sean H and Darin P scheduling conflicts
• Carys A scheduling conflicts may not be able to attend the meetings due to work/school scheduling conflicts. Carys would be willing to continue with producing marketing materials and is asking if she can still participate while be excused from attending ICC Meetings.

Dan:

• Does not believe that Carys needs to be at the meetings since Dan can cover but will speak to Carys. She produces invaluable work and does not foresee any problems with allowing her to continue her role as Vice Chair of Marketing.

Maritza:

• Would be more crucial that everyone attends meetings so that quorum is fulfilled.
• As long as we have 5 chairs total for executive, need 50%+1 of clubs for the ICC Rep Meetings.

Motions:

• Dan moves to fully excuse Cary’s absences and continue to keep her as Vice Chair of marketing on the condition of fulfilling her marketing duties.
• Sean H seconded the motion, no objections.

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Business Item 3

New/Reactivated Club Applications

• Pre-Law Club
  • Still need their petition and choose an option in Article III.
  • Sean H moves to approve the De Anza Pre Law Club constitution.
  • Joel seconded the motion, no objections.
• PUSO Club
  • Sean H motions to approve PUSO’s constitution to a club on trial.
  • Dan G seconded the motion, no objections.
• STEMB Club
  • Needs more clarity on what they would like to do within their club.
  • Discussion took place over whether there is enough clarity on the goals of the club before providing a motion.
  • Dan motions to approve STEMB as a club on trial.
  • Sean H seconded the motion.
  • Joel N objected the motion.
  • Motion not passed due to vote, refer to table below.

“Votes for whether STEMB should be approved as a club on trial” Y = Club Approved N = Club Not Approved O = Omitted
Name	Vote
Joel N.	N
Sean H.	Y
Silmi S.	Y
Dana S.	N
Darin D.	N
Elton C.	N
Dan G.	Y

• Omega Leo Club
  • Needs an advisor on their application and fix some minor errors on the form.
  • Clarification of whether they reached out to the organization.
  • Sean H moves to approve Omega Leo club to on trial if they confirm an advisor and getting confirmation of being involved with the Omega Leo Organization.
  • Sean H moves to table the Omega Leo’s club constitution to discussion.
  • Darin seconded the motion, no objections.
• Project-Oriented Programming
  • Mission has already been approved for this club.
  • Sean H motions to approve the Project-Oriented Programming club as a club on trial.
  • Dan G seconded the motion.

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Business Item 4

Elections Tasks

• Give Maritza days and times for info sessions for ICC Elections ASAP.

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Business Item 5

Winter Club Day Planning

• Weather is not looking great, may have to push it a week (backup day as alternative)
• $2200 for the coffee beverage option; 250 – Coffee and Tea, 350 – Hot chocolate includes the servers. Maritza will send out an email with this information.

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Public Comments

• No public comments.

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Adjournment

• Maritza A adjourned the meeting at 3:43pm.