November 20, 2023

Call to Order

• Maritza called the meeting to order at 2:32pm. 

Roll Call

Position	Name	Present	Absent	Late	Online	Excused
Chairperson	Joel N.	x
Chair of Club Affairs	Sean H.	x
Chair of Equity	Silmi S.			x (2:43pm)
Chair of Finance	Will W.			x
Chair of Programs	Dana S.	x
Vice Chair of Finance	Elton C.	x
Chair of Marketing	Dan G.			x
Vice Chair of Programs	Darin D.	x
Vice Chair of Marketing	Carys A.					x
Advisor	Maritza A.	x
ICC Secretary	Maliah K.	x

Check In: What are the plans for the break?

• Most have plans to complete assignments and complete college apps!

Business Item 1

Potential Food order for rep meeting

• Maritza: $2,000 total in budget for this year; used $600.19 for club day to this date. Currently have just under $1400 for the rest of the year. 
  
  • Past Cultural Night Market: Boba ~ $228 
  • $6,245 in the 'backup account."
  • ~10-15 in person; snacks/desserts/ICC Team
• Joel N: Suggestion to move promotional items if possible; Maritza mentions that majority of the funding was 
• Sean H asks if ICC can purchase a new banner since the current ones are outdated. 
• Joel N I move to approve the funding for using food funds for food for the last representative meeting. 
• Dan G seconded the motion; no objections. 
• Dan, Sean and Joel suggest creating a Google Form to ask what the food preferences are. 
• Maritza mentions that if using Dining Services food then that needs to be confirmed by Wednesday, 11/22. 
  • If pre-packaged items such as cupcakes, chips, pocky etc. 
  • If outside options needs to be done by Monday, 11/27; responses may be delayed due to upcoming holidays. 
• Joel N: Have prepackaged foods in case not may people attend in person; snacks can be used for other ICC meetings; events etc. 
• Joel will create the Google Form and email out to reps; options are important to have beforehand. 
• Club that was forgotten to review before the deadline; should have done last week but missed it. Suggestion to do it quickly before moving on to the next business item. 

Business Item 2

Project Oriented Programming Club

• • Change in Officer Description was needed; conditional approval is needed. 
  • Discussion over whether the club should be approved today or whether it should be postponed to winter quarter. 
  • Sean H motions to approve Project Oriented Programming Club if they change the officer duty description; no objections. Club needs to add more detail on duties for positions and schedule a meeting with the club to ensure clarity. 

Business Item 3

PowerCUP Update

• All drinks have been confirmed from last meeting; Prices were established likely launched during the first two weeks of the Winter Quarter. 
  • Range of coffee drinks - $4.50 - $5.75. 
  • Jared and Chris B will be working on launch; promotion will be discussed soon. 
  • Maritza mentions to have a plan before the break on who will be working on each promo item/post etc.  

Business Item 4

Intern Expectations

• Maritza gave an overview of the ICC Code and the overall process of how to make edits before presenting to the clubs. 
• Joel N: For those online/in-person, DASG is changing their structure and feels the code is too broad for intern expectations; too much opportunity for interns to do nothing or everything and still get the same credit no matter what. 

Proposed Changes

• Dana S: Volunteering at all of the club days, attending most meetings (more lenicency with interns), Executive meetings can be attended bi-weekly, interns should have opportunity to explore different committees. 
• Dan G: More structure; outside of meetings - interns assigned to committees to give a more streamlined approach for interns in a rotation. Suggests creating a google form to advocate for their inital interests. If students do not know, they will be put into a rotation. 
• Joel N: Does not want to group them into a particular committee based on their inital interests and/or majors etc. If doing committees, ICC would need to do committee meetings; rotation might be too specific and still do the shadowing of the chair position. 
• Euclia does like the idea of exploring different committees. 

Public Comments 

• Joel: Shout out to Dana and Darin for successful Homecoming Dance! 

Adjournment

• Joel Ng adjourned the meeting at 3:40 PM.