November 6, 2023

Call to Order

• Joel Ng called this meeting to order at 2:36pm. 

Roll Call

Position	Name	Present	Absent	Late	Online	Excused
Chairperson	Joel N.	x
Chair of Club Affairs	Sean H.	x
Chair of Equity	Silmi S.	x
Chair of Finance	Will W.	x
Chair of Programs	Dana S.	x
Vice Chair of Finance	Elton C.	x
Chair of Marketing	Dan G.			x (2:57pm)
Vice Chair of Programs	Darin D.	x
Vice Chair of Marketing	Carys A.	x
Advisor	Maritza A.	x
ICC Secretary	Maliah K.	x

Public Comments

• There were no public comments. 

Check Ins

• Round of Introductions
• Name, Major, Pronouns, Favorite Ice Cream
• Update: Elton Chen officially the new Vice Chair of Finance.

Business Item 1

New Clubs/Reactivations (2)

• Turkish Student Association (New Club)
  • Re-word constitution to include that the club centers on the Turkish ethnicity but it open to ALL students. 
  • Sean H: Motion to approve Turkish Student Association as 'on trial'. 
  • Darin seconded the motion; no objections. 

• Game Developer Club 
  • Game Dev Club reached out to Sean H expressing interest in starting a new club on October 25, 2023; Emailed Sean on October 28, 2023 asking if there were any forms that needed to be filled out, despite Sean previously providing an overview of the procedures.
  • Game Dev Club claims that there was a technical issue due to ICC not receiving documents by the deadline on October 30, 2023. 
  • Petition is not fully filled; no CWIDs down and no signatures; incomplete application. More processing would be required if approved for review. 
  • Sean H motioned to review the Game Developer Club application for this meeting. 
  • Carys A seconded the motion; no objections. Club will be given consideration this meeting. 
  • Sean H moves to approve the Game Dev Club to 'on trial.'
  • Will W seconded the motion; no objections. 

Business Item 2

Budget Proposal Check In 

Category	Amount
Supplies	$2500
Promo, Banners, Giveaways	$3200
Food	$5000
Printing	$1500
Prof Tech Services	$5000
Equipment Rental	$1500
Club Awards	$7000
New Clubs	$2000
Special Allocations	$5000

• Note: the motion to remove payroll was implemented since secretary position is no longer present.

• Dan G motioned to increase 2 categories -- the proposal for supplies to increase to $2500  as well as the Promos to increase to $3200. (Reflected in the table above)
• Sean H seconded the motion; no objections.
• Dan G motioned to approve proposing a scholarship for ICC that matches DASG's committee, executive and internal officers with ICC's chair and vice chair positions.
• Sean H seconded the motion; no objections. 

Business Item 3

ICC Expectations and Vision 

• Maritza will send out a form requesting: How you want ICC to be perceived? What are some actionable items that can be done to fulfill that vision?
• Timeliness, communication, delegating, holding ourselves accountable etc. are in need of improvement and have not been meeting the community guidelines established in the beginning of the year. Goal is to remember those things discussed so we can support you in showing up in those ways. 
• Invitation to reflect on how to make the space and time we have together with more engagement, vibrant and a safe space. 

Homecoming Reminders & Updates

• DASG Marketing is focused on promoting; DASG Programs is focused on decor and physical space activities. 
• ICC Marketing has established the flyer as well as social media; ICC Programs is taking volunteers in coordinating clubs for the pregame social. 
• Dana S: Volunteer form has been sent out and will come by Maritza's office to troubleshoot checking for replies. 
• Darin created the Discord; volunteer form will be sent there. 

Adjournment

Joel Ng adjourned the meeting at 3:39pm.