April 20, 2026

I. Call to Order

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Welcome

The Academic Senate meeting began with a brief check-in exercise where participants were asked to talk to their neighbors.  

The chair noted a change in terminology from "Proctorio" to "Proctoring" in the agenda.

Voting Members attending in person and those joining online, with their names and meeting locations published on the agenda, used the roll call vote link to establish quorum. They also used the same link to approve the revised agenda, the April 13, 2026, meeting minutes, and the consent calendar.

Roll Call Vote

(23) Angela Winch, Angelica Esquivel Moreno, Barbara Dahlke, Chris Dileonardo, Dave Capitolo, James Capurso, James Adams, Jayanti Roy, Kevin Glapion, Leah Smith, LK Sengupta, Mark Hamer, Mark Landefeld, Mary Donahue, Mary Pape, Ravjeet Singh, Rusty Johnson, Sherwin Mendoza, So Kam Lee, Sukhjit Singh, Umar Douglas, Veronica Acevedo Avila, Viviana Alcazar.

Quorum Reached.

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II. Agenda, Minutes and Consent Calendar

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Approval of Revised Agenda and Minutes from April 13th, 2026

Approval of Revised Agenda

Yes (23) Angela Winch, Angelica Esquivel Moreno, Barbara Dahlke, Chris Dileonardo, Dave Capitolo, James Capurso, James Adams, Jayanti Roy, Kevin Glapion, Leah Smith, LK Sengupta, Mark Hamer, Mark Landefeld, Mary Donahue, Mary Pape, Ravjeet Singh, Rusty Johnson, Sherwin Mendoza, So Kam Lee, Sukhjit Singh, Umar Douglas, Veronica Acevedo Avila, Viviana Alcazar.

Revised agenda approved.

Approval of Minutes from April 13th, 2026

Yes (21) Angela Winch, Angelica Esquivel Moreno, Barbara Dahlke, Chris Dileonardo, Dave Capitolo, James Capurso, James Adams, Jayanti Roy, Kevin Glapion, Leah Smith, LK Sengupta, Mark Hamer, Mary Donahue, Ravjeet Singh, Rusty Johnson, Sherwin Mendoza, So Kam Lee, Sukhjit Singh, Umar Douglas, Veronica Acevedo Avila, Viviana Alcazar.

Abstain (2) Mark Landefeld, Mary Pape

Minutes approved.

Consent Calendar

None

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Public Comment

Ravjeet Singh raised issues regarding enrollment data access for quarter-to-quarter and year-to-year comparisons. Shagun will contact Lisa in instructional research to investigate why current data is not available beyond 2024-2025. 

Veronica inquired about obtaining name placards for Senate members, which the chair agreed to look into.

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III. Needs and Confirmation

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District and College Needs

Tenure Review Committee [At Large Members] 15 committees!!!

• This is an urgent need. Jayanti will start contacting people to either volunteer or suggest some names.

The Environmental Sustainability Advisory Committee-needs 1 faculty member

• Meets bi-monthly on Tuesday at 11 AM,.
• They are starting to set the district-wide strategic goal for civic and community engagement. It will be important to have representation in this committee represented. So please promote and reach out to anyone interested.

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Confirmations:

Hiring Committee:  Vice President, Workforce Innovation and Economic Advancement

• According to the Academic Senate resolutions, there should be part-time representation on any hiring committee that is dean or higher.
• There were three faculty positions in this committee with one spot designated for part-time. 
• The voting was handled in a two process ballot.
• The first vote was for the part-time faculty member. One would automatically be added to the final vote list if not selected in the first round. Since there was compensation for only one part-time faculty serving on the committee, the other chose not to move forward.
• VP Workforce: Part-Time Faculty
  • Candidate Statements
  • Voted for one out of two.
  • Shelley Gonzales was selected.
• VP Workforce: Final Committee
  • Candidate Statements
  • Rank choice voting to select two members from a final list of four to join the adjunct member on the hiring committee
  • Jayanti Roy and Trisha Tran were selected.
• Technical issues arose during voting, with one member experiencing difficulties accessing the ballot. The voting proceeded with paper ballots as an alternative solution.
• Shelley Gonzales, Jayanti Roy and Trisha Tran were confirmed to serve on the hiring committee for Vice President for Workforce Innovation and Economic Advancement

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IV. New & Continuing Business

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Quick Notes:

Noncredit Institute: April 30-May 1,  San Jose

• They have extended the registration period. Share this with anyone interested in credit for prior learning, CTE, etc. 

Faculty Leadership Institute: June 11 -13, Hyatt Regency, Long Beach.

• This would be helpful for people wanting to step into leadership roles.

Climate Survey Focus Groups

• Vice Chancellor Gohar Momjian is seeking faculty participation in small groups of 20 in a district-wide climate survey initiative.
• The groups are deliberately small to develop tangible strategies and plans that the district can implement moving forward 
• There will be 2 faculty sessions on May 20 
• Mark Landefeld pointed out the disheartening results from the previous survey.

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Digital Center for Innovation, Transformation, and Equity Leadership and learning

Digital Center Team, Anu Khanna and Kevin Kelly, Interim Executive Director, presented updates on the Digital Center's activities and projects, including partnerships with AI tool providers, professional development opportunities like the AI Literacy for Educators course, and the upcoming Futures Summit.

• Kevin introduced the California Community College's Digital Center for Innovation, Transformation, and Equity, explaining its mission to support Vision 2030 as a system-wide hub for piloting and scaling AI and emerging technologies across colleges. They are involved in various aspects of research, practice, policy, infrastructure to support the colleges and districts.
• The Center has coordinated projects involving LightleapAI to combat fraudulent enrollment challenges. They provided Google AI tools like Notebook LM and Gemini, AI certificates, AI training, to the colleges and districts.
• The Center is based on a partnership model, with California Community Colleges Chancellor's Office and the Foothill/De Anza district as principal partners
• The concept for the Center started at the 2024 Future Summit and was launched in January 2025 with seven Founding Partners.
  • Butte College
  • Coast Community College District
  • El Camino College
  • Kern Community College District
  • Rancho Santiago Community College District
  • San Mateo County Community College District
  • South Orange County Community College District
• The Center worked with many faculty members, staff, and leaders to create intentional pathways for choosing technologies to evaluate, pilot and adopt.
• The Digital Center’s financial model is a combination of project-based funding and shared investment to support systemwide innovation efforts. They do not have an ongoing funding source dedicated to support the Digital Center. They have restricted funds tied to specific projects for defined outcomes.

Anu Khanna then discussed several ongoing Digital Center projects, joint projects with different partners.

• Technology Evaluation - coordinating technology evaluation efforts, vetting/piloting technology solutions via rubric and established criteria, including: Equity, Accessibility, Privacy, Security. Piloting solutions before implementing at scale as a way to reduce workload across the system.
• AI Summer Camp for Students - Joint project between Amazon Web Services (AWS), Cal Poly DigitalHub, and the Digital  Center. Weeklong AI-focused summer camp for 100 CCC students at Cal Poly San Luis Obispo. Funded by AWS, with 50 spots reserved for the founding partner colleges. Lodging and meals covered by AWS; industry experts and Cal Poly students serve as mentors. Students APPLY HERE. The application deadline has been extended to 5/10
• Cali: Multilingual AI-Powered Digital Coach - a pilot with three rural colleges in the North/Far North region -Butte, Lassen and Redwoods. The multi-channel platform guides students through financial aid applications, answers questions, proactively nudges students to complete steps (apply, enroll, register), and connects students to campus resources and basic needs support. Cali has handled over 90% of student-initiated questions, saving hours of staff time at each institution and freeing them up for more complex requests for student support. The project improves FAFSA completion rates and financial aid, guides students through the FAFSA process, and connects students to resources.
• Calculus AI Support Tools Pilot - Collaborating with the ASCCC on a pilot program to evaluate supporting Calculus I instruction with various AI tools. January 2026: Conducted pre-pilot; March: Creating evaluation protocol; Aug 2026: Finalize agreements; provide training for participating faculty. AY 2026-27: Conduct pilot--research effectiveness of three Calculus AI Support Tool platforms--LearnVia, MathGPT.ai and StudyStas
• AI Literacy for Educators course - NEW self-paced course through CVC@ONE! AI Literacy for Educators: Supporting Student Success. Understanding AI and Creating Your AI Policy ○ Writing Better AI Prompts and Evaluating Results ○ Designing Flexible Assessments With AI Support ○ Preparing for AI That Takes Action (Agentic AI). 6 hours to complete.)
• Digital Center leadership with CCC system-wide projects
• Futures Summit - September 9-10, 2026; Santa Clara, CA, AI Policy and Practice series, Google AI training
• In development: • IBM Skills Certificates • AI Fluency training for trustees, HR, and classified professionals • Grant proposals for new and expanded projects
• When asked about vetting processes for AI partners, Kevin explained that they involve faculty in reviewing tools and consider factors like accessibility, data privacy, and sustainability.

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Police Chief Advisory: Automated License Plate Recognition (ALPR) camera system program

Umar Douglas gave an update on the automated license plate recognition camera system.  All three ALPR cameras at Foothill have been covered since February due to privacy concerns. The district decided to cancel its contract with Flock for license plate readers in March after an audit revealed information was being shared with other law enforcement agencies. Chief Worley is to looking at other vendors that may better suit the district need

The group expressed concerns about privacy and surveillance, with some members raising the necessity of security cameras for campus safety. 

To Do:

• Umar Douglas will keep the Senate updated on any developments regarding alternative vendors for license plate recognition cameras.
• Umar will bring to Chief Worley's attention the suggestion that any future consideration of automated license plate recognition cameras should include a similar shared governance process as with the discussion on using tasers.

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COOL: Proctoring Software

Past Senate Work:

• Technology and Equity Recommendations for Purchase and Adoption of Proctoring Software at De Anza College - Recommendations from the Academic Senate, January 2022
• Resolution on the Concerns Around the Adoption of Online Proctoring Software - January 2022

Regarding proctoring software, Shagun Kaur noted that the 2022 technology and equity recommendations and the Senate resolution on the adoption of online proctoring software had not been reaffirmed as stated

• De Anza Academic Senate asks the De Anza Online Advisory Group to provide a list of software that meets the criteria outlined in "Technology and Equity Requirements for Purchase and Adoption of Proctoring Software at De Anza College" and further provide a recommendation of which software on the list they believe best meets De Anza's needs
• De Anza Academic Senate shall review, revise and/or reaffirm this resolution and the "Technology and Equity Requirements for Purchase and Adoption of Proctoring Software at De Anza College" in Fall 2023 and every two years thereafter until such time as this Resolution is superseded by a future Resolution, either permanently adopting or permanently rejecting online proctoring software and the parameters under which it can and should by adopted and implemented by the College.
• Therefore, the previous De Anza resolution had expired and no current campus-wide policy exists
• Foothill passed a resolution opposing the use of online proctoring tools, recommending instead the development of alternative assessment strategies. The Foothill resolution does not have a time limit.

COOL Update:

• Technology and Equity Requirements for the Purchase and Adoption of Proctoring Software at De Anza College (Draft Version)
• Proctorio Presentation
• James Capurso, Faculty Coordinator of Equity in Online Education and faculty co-chair of the COOL Committee, presented a comprehensive overview of proctoring software at De Anza College. He outlined the various forms of proctoring software, their purposes, and the controversies surrounding their use, including concerns about equity, privacy, data access, bias, and legal implications.
• Proctoring software are tools used to verify student identity and monitor student behavior during online assessments. The intent is to support academic integrity in online environments. 
• James shared updates on resolutions from the Academic Senate for California Community Colleges (ASCCC) and other institutions regarding proctoring software, highlighting the mixed stances on its implementation.
• James highlighted that Foothill College had passed a resolution against proctoring software, while noting that De Anza's previous resolution had expired. Note: Foothill does not support investing in online proctoring tools, they favor in-person exams

To Do

• COOL is seeking feedback from the campus via survey. 
• Goal: return to the Senate in May with updated documents and recommendations on how to move forward.

Proctoring Software Implementation Challenges

The group discussed concerns about implementing proctoring software, particularly regarding racial bias and disability issues. While some instructors have shown interest, there are significant legal and practical challenges, including device restrictions and equity of access. The discussion revealed that no current proctoring software fully meets the established ethical and legal guidelines. Christa Steiner, Articulation Officer, noted that while there are no formal indications from UCs or CSUs about pausing articulation based on lack of proctoring software. This will be explored further at an upcoming SEAC conference in May. The group also clarified that students can opt out of proctoring, leaving faculty to determine alternative arrangements

To Do

• James Capurso (COOL Committee): Create and distribute a survey for faculty feedback on proctoring software usage and attitudes
• Senators: Reach out to their divisions to solicit opinions and feedback on proctoring software.
• Faculty: Look for and respond to the upcoming survey about proctoring software.
• James Capurso (COOL Committee): Present updated documents and a recommendation regarding proctoring software to the Senate in May.

The Ask

• James invited attendees to consider the questions of whether De Anza wants proctoring software, how to make it equitable if implemented, and how to prioritize resources.

Questions

• Do we want proctoring software at DA?
• Would we rather invest in something else?
• How do we update guidelines to align with our values? 

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AI and Academia 2026-Report Out: Slide deck

Chesa Caparas, Simon Kang'a, Sarah Wilker, and Amy Leonard ​shared insights from their recent attendance at the AI Academy conference, funded by the Office of Instruction. 

The conference focused on AI implementation in education and addressed faculty perspectives on AI usage, ethical considerations, and the need for future-proof course outlines that provide flexibility for both AI adoption and opt-out options.

All five DA faculty attendees gave presentations at the AI summit!

• AI Faculty Literacy (Karen Chow and Chesa)​
• Brave New Pedagogy: AI and pedagogy, how AI can support Universal Design Learning (UDL) (Sarah and Amy)
• AI Ethics, Designing Ethical AI Assignments (Amy)
• Integrating AI into assignments (Simon Kang'a)
• See slide deck for details on presentations and insights.
• Resources from slide show available on AI Fellows webpage

Summary

The group presented on AI faculty literacy and course outline updates, highlighting the need for flexible frameworks that allow both AI integration and opt-out options. Amy recommended expanding the AI Fellows program to include students and staff, organizing a student-staff symposium, and providing sustainable professional development opportunities. The group discussed AI disclosure practices, with Chesa noting that while disclosure is part of best practices, a longer discussion would be beneficial. 

To Do

• Chesa will share resources (including slideshows and mentioned frameworks) from the AI Academy via the AI Fellow web page
• Chesa will share MLA citation/disclosure best practices and resources as appropriate with the group.
• Amy will share the rubric for ethical AI assignments and the tool for designing ethical AI assignments with Sal Breiter, and coordinate possible professional development sessions. 
• Amy and Sal Breiter will coordinate with Simon to share information about his AI bots/playlabs work and potentially organize a professional development session.

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Funding Request: 2nd Read

• From Apryl Berney: Humanities in collaboration with San José State University's Blasian Bay Archive + Digital Mapping Project.
• San Jose State collaborated by funding the Fall event at the university. The spring event will be held at De Anza.
• Veronica Avila Acevedo moved to approve, Mary Pape seconded No objection
• The Senate approved the $500 funding request for the digital mapping project.

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Good of the Order

None

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Adjournment

The meeting adjourned at 4:23 pm.

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Attendance

In person

Shagun Kaur, Jayanti Roy, So Kam Lee

Veronica Avila Acevedo, James Adams, Dave Capitolo, James Capurso, *Jacob Chen, Barbara Dahlke, Chris Dileonardo, Umar Douglas, Kevin Glapion, Lauren Gordon, Mark Hamer, Mark Landefeld, Sherwin Mendoza, Angelica Esquivel-Moreno, Mary Pape, Lakshmikanta "LK" Sengupta, Ravjeet Singh, Sukhjit Bob Singh, *Ram Subramaniam, Angela Winch

Online

 Viviana Alcazar, Lisa Castro, Mary Donahue, Rusty Johnson, Jamie Pelusi, Leah Smith

Absent

*Deborah Armstrong, Yuri Chang, Dawnis Guevara, Christian Rodriguez, 

*Non-voting members