Campus Center Use Policy

The Marjorie L. Hinson Campus Center is the hub of activity for De Anza students, faculty and staff. The lower level of the Campus Center is the town hall for the De Anza Student Body (DASB) and the Inter Campus Council (ICC) . The lower level also houses the Student Activities Office, DASB Card, Financial Aid Office, Health Services Office, Flea Market Office and several offices for EOPS/CARE Program. Le Café is also located on the lower level of the Campus Center.

On the upper level of the Campus Center are De Anza Dining Services, the cafeteria, the Fireside Room and eight conference and meeting rooms (Conference Room A and B, El Clemente, Don Bautista, Santa Cruz, Le Margarita, Meeting Rooms 1 and 2). During the academic year the Campus Center is open from 7 A.M-10 P.M., Monday-Thursday and 7 A.M.-5 P.M. Friday. Dining Services are available from 7A.M.- 8:30 P.M. Monday- Thursday and 7 A.M.- 2P.M. on Friday. Summer hours for the Campus Center are 7 A.M. to 5 P.M. Monday- Friday Dining Services is open from 7 A.M. to 2 P.M. The Campus Center and Dining Services are closed on Fridays during the summer.

Operations in the Campus Center are overseen by the Campus Center Director who is responsible for Dining Services, facilitating and coordinating the meeting room needs of students, faculty, staff and community members and ensuring the building and its furnishing are maintained. The Campus Center operates as a stand-alone enterprise that is expected to be self-sustaining. As a self-sustaining enterprise the Campus Center Director is constantly balancing the business operation of the Campus Center with the needs of the campus community for meeting and activity space. As a result, facilitating and coordinating the meeting room needs of the college community and interested community groups is a fine balancing act. The demand for conference and meeting rooms during the prime time of 11 A.M.-1:30 P.M. is often much greater than the available space.

Campus Center Use Policy

In order to ensure an equitable use of the facility by college groups, organizations and individuals, the following room reservation policy and procedures have been established. DASB chambers and Council Chambers have been reserved for the use of student groups and organizations. In addition the three remaining college governance bodies, College Council, Academic Senate and Classified Senate can book regularly scheduled general meetings on a reoccurring basis. Whenever possible the Campus Center Director will try to provide meeting space in the Santa Cruz Room for the weekly meetings of the DASB Finance Committee. In order to accommodate the weekly DASB Finance Committee meetings in the Santa Cruz Room, the meetings must be scheduled after 1:30 p.m.

Conference and meeting rooms on the upper level of the Campus Center (Conference Room A and B, El Clemente, Don Bautista, Santa Cruz, La Margarita, Meeting Rooms 1 and 2), can be booked as follows:

ROOM	# of times it can be booked at one time	Priority
Conference Room A	3	No Priority
Conference Room B	3	No Priority
El Clemente	3	No Priority
Don Bautista	3	No Priority
Santa Cruz	6	No Priority
Le Margarita	Quarter	No Priority
Meeting Room I	Quarter Students Priority	No Priority
Meeting Room 2	Quarter Students Priority	No Priority
Council Chambers	Quarter Students Only	No Priority

Note: Scheduled meetings may be preempted if a meeting room is needed for an event of significance to the college community. The decision to preempt an event will be made by the Director of the Campus Center and/or the President or one of the Vice-Presidents.

Facility Usage

As identified in Education Codes 82542 the following organizations, groups, clubs and associations may use community college facilities and/or grounds:

Category 1

Specified Non Profit Organizations and Clubs (Ed. Code 82542. a)

Organizations, clubs and associations organized for the general character building or welfare purposes such as:

• Student clubs and organizations
• Camp Fire, Girl and Boy Scouts
• Senior citizen organizations
• Parent-teacher associations
• School-community advisory councils
• Other public agencies e.g. city or county boards and commissions
• Organizations, clubs or associations organized for cultural activities

shall not be charged an hourly rental fee but shall be assessed all applicable facility charges/fees.

Category 2

Other Non-Profit Organizations and Private and Commercial Groups

Educational Code 82542 stipulates that non-profit organizations, clubs, and associations that do not fall under Category 1, and private/commercial groups may be assessed all applicable facility charges/fees and a fair market value fee (hourly rental fee) for the use of the facilities. (See Fees and Rental Charges)

Category 3

 

Religious Organizations

Educational Code 82542 stipulates that churches or religious denominations shall be charged all applicable facility charges /fees and a rate that is equal to fair rental value. (See Fees and Rental Charges). Subsection (e) goes on to state college facilities or grounds may be used for religious services for temporary periods where the church or organization has no suitable meeting place for the conducting services.

Procedures for Campus Center Use

Guidelines for Booking Rooms

• Student Clubs
  All Clubs must book rooms and events through Student Activities. Please contact the Student Activities Specialist at (408) 864-8692.
  
• Departments/Divisions
  A department may make up to three bookings at one time. After the first of the three meetings have taken place another can be booked.
  
  Check Dining Services web site http://www.deanza.edu/diningservices/Conferencereservation.html to see if the time and room are available.
  
  Before calling the Campus Center please have the details of your event ready, as in room setup, AV equipment, catering, telephone and budget number if appropriate.
  
  Call 408-864-8515 and book the room. Please request any special room set-ups, AV or catering needs at this time. Non-standard room set ups which require more than 10 minutes for one person to set up, will be charged a fee. See Fees

Campus Center Fees and Rental Charges

The following fees apply to all groups and organizations that use the Campus Center outside of the normal hours of operation.

• Cost to open and close facility if no Campus Center employee would otherwise be present.
• Cost of college employee to be present during the use of facility if no Campus Center employee would otherwise be present. De Anza student activities held outside the normal hours of operation must have an advisor present that is a Foothill-De Anza Community College contract employee.
• Cost for room set up and take down. A room set up and take down fee may apply during normal business hours if the room set up is non standard or requires more than 10 minutes for one person to set up. See Fees
• Cost for security services. See Fees
• Cost of custodial services. See Fees
• Cost for audiovisual equipment. See Fees
• Cost of any damages due to misuse of facility, including excessive trash.

Fees

CONFERENCE ROOM A

Standard Set-up: Round Tables & Chairs or Theater Style No charge
Set-up Charges: Alternative* $ 100.00
Stage Removal: Additional Cost $ 75.00
Rental Minimum (4hr)
*The minimum charge for an alternative set up & breakdown is $100. If the participant has an alternative set up that requires additional labor beyond normal (1 hour set up breakdown), they will be billed on an hourly basis.

EL CLEMENTE

Standard Set-up Long Tables and Chairs No charge
Set-up Charges: Theater Style $ 50.00

DON BAUTISTA

Standard Set-up Long Tables and Chairs No charge
Set-up Charges: Theater Style $ 50.00

SANTA CRUZ ROOM

Standard Set-up Long Tables and Chairs No charge
Set-up Charges: Theater Style $ 50.00

FIRESIDE ROOM

Standard Set-up Round Tables and Chairs No charge
Set-up Charges: Theater Style $ 100.00

SANTA CRUZ ROOM

Standard Set-up Long Tables and Chairs No charge
Set-up Charges: Theater Style $ 50.00

MEETING ROOM 1

Standard Set-up Long Tables and Chairs (unchangeable)

MEETING ROOM 1I

Standard Set-up Long Tables and Chairs (unchangeable)

*There is a $10 charge to move the piano into the meeting rooms.

Employee Rates (Minimum 4 hours)
Director Rate (Minimum 4 hours $75
Supervisor Rate (Minimum 4 hours) $65
Chef Rate (Minimum 4 hours) $55
Custodial Rate (Minimum 4 hours) $40
Cook Rate (Minimum 4 hours) $40
Security Officer (Minimum 4 hours) $40
Police Officer (Minimum 4 hours) $67
Student Security Officer (minimum 4 hours) $15

Weekend Rentals

A supervisor and custodial employees must be present during weekend functions. Rates are:

• Employee rates (Minimum 4 hours)
• Custodial x 2 (Minimum 4 hours) $320
• Supervisor or Advisory (If no advisor is present) $260
• Room Rates (See conference room pricing)